How to Write a Resume That Passes Both ATS and Recruiters









Landing your dream job isn’t just about having the right skills, it’s about making sure your resume actually gets seen. Today’s hiring process has two gatekeepers: Applicant Tracking Systems (ATS) and human recruiters. If your resume doesn’t pass through both, your application could be rejected before anyone notices your qualifications.

The challenge? Creating a resume that balances ATS readability with human appeal. Let’s explore how you can write a resume that clears both hurdles, boosts your chances of interviews, and helps you stand out in competitive industries like Energy, IT, Pharma, Construction, Finance, and Healthcare.

Why ATS Matters in Modern Hiring

Most companies use ATS software to filter applications. These systems scan resumes for keywords, structure, and formatting. If your resume doesn’t align, it never reaches the recruiter’s desk.

Common ATS blockers include:

  • Using graphics, tables, or unusual fonts.

  • Submitting files in PDF formats not ATS-compatible.

  • Missing job-relevant keywords.

Tip: Always save resumes in plain Word or text-based PDF format and stick to a simple design.

The Recruiter’s Perspective

Even if you pass the ATS filter, recruiters spend only 6–8 seconds on a first glance. They’re scanning for clarity, relevance, and impact. A resume cluttered with irrelevant details or vague statements won’t survive this stage.

Recruiters want resumes that are:

  • Easy to read at a glance.

  • Focused on achievements, not duties.

  • Tailored to the specific job role.

How to Write a Resume That Passes Both ATS and Recruiters

1. Use the Right Keywords Strategically

ATS thrives on keywords. Recruiters, on the other hand, need to see those keywords applied in context.

  • Extract keywords directly from the job description.

  • Blend them naturally into your work experience and skills sections.

  • Avoid “keyword stuffing”—it looks robotic to recruiters.

2. Choose a Clean, ATS-Friendly Format

Skip fancy templates. While they may look impressive, they often break ATS scanning.

Use:

  • Standard fonts (Arial, Calibri, Times New Roman).

  • Clear section headers: “Experience,” “Education,” “Skills.”

  • Bullet points for responsibilities and achievements.

Avoid:

  • Tables, columns, graphics, and unusual symbols.

3. Focus on Achievements, Not Job Duties

Recruiters don’t want to read a copy of your job description, they want to know what you achieved.

Weak example: Responsible for managing IT projects.
Strong example: Led cross-functional IT projects, delivering solutions 20% ahead of deadlines.

4. Add a Skills Section Recruiters Expect

Both ATS and recruiters scan for a dedicated skills section.

  • Include technical skills (e.g., Python, AutoCAD, SAP).

  • Add soft skills that align with the role (e.g., leadership, communication).

5. Optimize for Resume Scoring Tools

Instead of guessing, you can measure how effective your resume really is. Platforms like avua provide a free resume score, helping you identify weaknesses in structure, keywords, and presentation. Unlike a free resume builder or free CV analysis, avua focuses on performance-driven scoring.

6. Keep It Tailored and Updated

Sending the same resume everywhere reduces your chances. Tailoring matters for both ATS and recruiters.

  • Adjust your resume for each job description.

  • Remove irrelevant roles or outdated details.

  • Update with fresh certifications and new projects.

7. Proofread for Perfection

Spelling and grammar errors instantly undermine your credibility. While ATS might still scan your resume, recruiters will reject it. Always proofread and, if possible, have someone else review your final draft.

Extra Tips for Success in Competitive Sectors

If you’re targeting careers in Energy, IT, Pharma, Construction, Finance, or Healthcare, your resume needs to reflect industry-specific language and compliance standards. For example:

  • Energy: Highlight safety certifications or renewable energy expertise.

  • IT: Emphasize programming languages, cloud platforms, or cybersecurity.

  • Pharma: Include regulatory compliance knowledge and lab skills.

  • Construction: Stress project management, safety training, and leadership.

  • Finance: Quantify achievements with percentages, savings, or ROI metrics.

  • Healthcare: Showcase patient outcomes, compliance, and certifications.

Final Thoughts

Writing a resume that passes both ATS and recruiters is about balance: technical optimization for machines and engaging storytelling for humans. By focusing on clarity, relevance, and measurable achievements, you ensure your resume makes it past filters and into the hands of decision-makers.

Tools like avua’s free resume analyzer help you test and refine your resume, giving you the edge in competitive industries. With the right structure and attention to detail, your resume will do more than pass the test, it will win you interviews.

FAQs

Q1. How do I know if my resume is ATS-friendly?
Stick to simple formatting, use keywords from the job description, and test it with a resume score tool.

Q2. What should I avoid on my resume?
Avoid graphics, lengthy paragraphs, vague buzzwords, and irrelevant experiences.

Q3. Do recruiters still read resumes after ATS filtering?
Yes, once your resume clears ATS, recruiters scan it quickly to assess impact and relevance.

Q4. Should I use a resume builder?
A free resume builder may help with formatting, but avua’s resume score provides actionable insights to improve your chances of success.

Q5. What industries does avua support?
avua helps job seekers across six core sectors: Energy, IT, Pharma, Construction, Finance, and Healthcare.

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